Updated October 2024

COLSA Corporation and its affiliates (Collectively COLSA, “we”, “our”)) take our responsibility to protect information and privacy seriously. We are providing this Notice as part of our commitment to handling your personal information responsibly and transparently and in accordance with our obligations under applicable laws. This Privacy Policy explains how we collect, use, share, and protect the security of your personal information as a result of your use of our web sites, and our internal networks and systems. It applies to colsa.com and other COLSA websites and internal networks and systems that link to this notice (“Sites”). Certain sites may provide additional detail about privacy practices specific to those Sites.

Our Sites are designed for use by individuals, business, commercial, and government customers, prospects, applicants for employment, and employees. We do not purposefully collect information on individual consumers or individuals outside of their capacity as employees of a business partner or business prospect or as a potential job applicant or employee with our company. We will only collect, use and share your personal information where we are satisfied that we have an appropriate legal basis to do this. COLSA DOES NOT SELL PERSONAL INFORMATION IT COLLECTS AND USES.

This Policy informs you of our practices for collection and use of personal information and your rights as outlined below:

THE CATEGORIES AND SPECIFIC PERSONAL INFORMATION WE MAY COLLECT AND THE SOURCES

CATEGORY OF PERSONAL INFORMATION SPECIFIC INFORMATION ABOUT THE CATEGORY SOURCES OF THE INFORMATION
Identifiers Such as names, date of birth, social security number, addresses (including address history), email address, telephone numbers, user name, online screen name, security identifiers, codes, and passwords You if you choose to provide it
Affiliates
Third parties (such as service providers who you have authorized)
Events, such as conferences
Public records data bases
Employment Information Such as employment status, employment history, education history CV, security clearance information, where necessary, your current salary, and other personal information submitted by you You if you choose to provide it
U.S. Government Security Systems
Public records data bases
Protected Information Such as race, gender, sexual orientation, gender identity, marital status, military or veterans status, nationality or ethnicity You if you choose to provide it
Financial Information Such as payments, bank accounts, requests for employment verification, and benefits You if you choose to provide it
Third parties authorized by you (such as service providers and third parties confirming payments and transactions made on your behalf)
Affiliates
Device Information and Identifiers Such as IP address, browser type and language, operating system, platform type, software and hardware attributes, unique device and app identifiers, and approximate location information from where you access our website(s) You through your device
Cookies and tracking technologies
Cybersecurity technologies
Internet, network, and electronic device information Such as information about the files you access and download, domain names, landing pages, browsing activity, dates and times of access, pages viewed, forms you complete or partially complete, uploads and downloads, search terms, websites you visit using our systems, if you share our content to social media platforms and data logged to our web and internal servers, emails and data about emails, access times, error logs, and other similar information. You through your device
Cookies and tracking technologies
Cybersecurity technologies
Biometric Information Such as fingerprint, face, hand, palm, vein patterns, and voice recordings, from which an identifier template, such as a faceprint, or a minutiae template, can be extracted You if you choose to provide it
You through your device
Health Information Such as information relating to infectious diseases, symptoms, recent diagnoses and relevant travel history You if you choose to provide it

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THE PURPOSES FOR COLLECTING AND USING PERSONAL INFORMATION AND THIRD PARTIES WE MAY SHARE PERSONAL INFORMATION WITH

CATEGORY OF PERSONAL INFORMATION PURPOSES FOR COLLECTING AND USING PERSONAL INFORMATION THIRD PARTIES WE MAY SHARE PERSONAL INFORMATION WITH
Identifiers Recruiting and employment including such things as hiring, promotions, payments, benefits, and taxes
Legal and regulatory compliance
Government contract compliance
Bug detection and error reporting
Security and fraud prevention and detection
Analyzing and improving our systems and services		 Affiliates
Third party service providers to manage our business and for support of our systems and services who have agreed to confidentiality requirements to only use the information for the purpose of providing the contracted services to us
Third parties at your request
Third parties related to legal requests if required by law or if we believe in good faith that it is reasonably necessary
Employment Information Recruiting and employment including such things as hiring, promotions, payments, benefits, and taxes
Responding to third party requests you have authorized
Legal and regulatory compliance
Government contract compliance
Security and fraud prevention and detection		 Affiliates
Third party service providers to manage our business and for support of our systems and services who have agreed to confidentiality requirements to only use the information for the purpose of providing the contracted services to us
Third parties at your request
Third parties related to legal requests if required by law or if we believe in good faith that it is reasonably necessary
Protected Information Legal and regulatory compliance
Government contract compliance
Such as performing data information analyses (including anonymization and aggregation of personal information)		 Affiliates
Third party service providers to manage our business and for support of our systems and services who have agreed to confidentiality requirements to only use the information for the purpose of providing the contracted services to us
Third parties at your request
Third parties related to legal requests if required by law or if we believe in good faith that it is reasonably necessary
Financial Information Payroll and benefits administration and services
Responding to third party requests you have authorized
Legal and regulatory compliance		 Affiliates
Third party service providers to manage our business and for support of our systems and services who have agreed to confidentiality requirements to only use the information for the purpose of providing the contracted services to us
Third parties at your request
Third parties related to legal requests if required by law or if we believe in good faith that it is reasonably necessary 
Device Information and Identifiers Providing services
Analyzing, fixing and improving services and systems
Bug detection and error reporting
Security and fraud prevention and detection
Legal and regulatory compliance
Government contract compliance		 Affiliates
Third party service providers to manage our business and for support of our systems and services who have agreed to confidentiality requirements to only use the information for the purpose of providing the contracted services to us
Third parties at your request
Third parties related to legal requests if required by law or if we believe in good faith that it is reasonably necessary
Internet, network, and electronic device information Providing services
Analyzing, fixing and improving services and systems
Bug detection and error reporting
Security and fraud prevention and detection
Legal and regulatory compliance
Government contract compliance		 Affiliates
Third party service providers to manage our business and for support of our systems and services who have agreed to confidentiality requirements to only use the information for the purpose of providing the contracted services to us
Third parties at your request
Third parties related to legal requests if required by law or if we believe in good faith that it is reasonably necessary
Location Information Providing services
Analyzing, fixing and improving services and systems
Bug detection and error reporting
Security and fraud prevention and detection
Legal and regulatory compliance
Government contract compliance		 Affiliates
Third party service providers to manage our business and for support of our systems and services who have agreed to confidentiality requirements to only use the information for the purpose of providing the contracted services to us
Third parties at your request
Third parties related to legal requests if required by law or if we believe in good faith that it is reasonably necessary
Biometric Information Providing services
Security clearances and background investigations
Security and fraud prevention and detection such as preventing unauthorized access
Legal and regulatory compliance
Government contract compliance		 Affiliates
Third party service providers to manage our business and for support of our systems and services who have agreed to confidentiality requirements to only use the information for the purpose of providing the contracted services to us
Third parties at your request
Third parties related to legal requests if required by law or if we believe in good faith that it is reasonably necessary
Health Information Legal and regulatory compliance
Government contract compliance		 Affiliates
Third party service providers to manage our business and for support of our systems and services who have agreed to confidentiality requirements to only use the information for the purpose of providing the contracted services to us
Third parties at your request
Third parties related to legal requests if required by law or if we believe in good faith that it is reasonably necessary

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COOKIES

We may place a text file called a cookie in the browser files of computers that visit this Site. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information.

Cookies also allow your computer to utilize all the features on this Site. Our Site at colsa.com provides you with a “Cookie settings” in a banner at the bottom that allows you to decline non-necessary cookies. You may also decline cookies through your browser but some parts of our Sites may not work properly for you if you do so.


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HOW WE PROTECT AND STORE YOUR INFORMATION

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration and disclosure. Unfortunately,

the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.


Storing your personal information

We will store your personal information for as long as is reasonably necessary for the purposes for which it was collected. In some circumstances we may store your personal information for longer periods of time, for instance where we are required to do so in accordance with legal, regulatory, tax, accounting, and contractual requirements.

In specific circumstances we may store your personal information so that we have an accurate record of your dealings with us in the event of any complaints or challenges, or if we reasonably believe there is a prospect of litigation relating to your personal information or dealings until the possibility of any such complaint or challenge has passed.


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CHANGES TO OUR PRIVACY POLICY

It is our policy to post any changes we make to the Policy on this page. If we make material changes to how we treat our users’ personal information, we will notify you through a notice on the Website home page. The date the Policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable e-mail address for you, and for periodically visiting our Website and this Policy to check for any changes.


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YOUR RIGHTS

The right to access – You have the right to access and request copies of your personal information we have collected and maintain about you. Unless we are required by law to provide this for free, such as for California Consumers, we may where permitted by law charge you a small fee for this service.

The right to correction/rectification – You have the right to request that COLSA correct any information you believe is inaccurate. You also have the right to request that COLSA complete information you believe is incomplete. Upon verifying the validity of a request, we will use commercially reasonable efforts to correct your personal information as requested, considering the nature of the personal information and the purpose for maintaining it.

The right to deletion/erasure – You have the right to request that COLSA delete and erase your personal information, under certain conditions. We will not comply with a deletion request if it is necessary to maintain the personal information to:


    • complete a transaction or comply with a contract;


    • detect security incidents;


    • identify and repair errors


    • exercise free speech or another legal right;


    • comply with federal or state electronic communications or privacy laws;


    • comply with a legal obligation;


    • otherwise use the personal information, internally, in a lawful manner.


Upon verifying the validity of a deletion request, we will delete your personal information from our records and direct any third-party service provider we engaged to delete the personal information from their records.

The right to information portability – You have the right to request that COLSA transfer the information that we have collected to another organization, or directly to you, under certain conditions.

The right to restrict processing – You have the right to request that COLSA restrict the processing of your personal information, under certain conditions, if you are a citizen or resident of the European union or United Kingdom, under the General Data Protection Regulations (GDPR)

The right to object to processing – You have the right to object to COLSA’s processing of your personal information, under certain conditions, if you are a citizen or resident of the European union or United Kingdom, under the GDPR.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: privacy@colsa.com.


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CONTACT US

If you have any questions, concerns or complaints regarding our compliance with this notice and the information protection laws, or if you wish to exercise your rights, we encourage you to first contact us at:

COLSA Corporation

Attn: Corporate Communications/Privacy

6728 Odyssey Dr NW
Huntsville, AL 35806

or

COLSA Privacy Hot Line: 1-866-436-0163 or privacy@colsa.com.


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